Psychology

Procedure for ordering computing equipment

This covers computers, monitors, and related equipment such as keyboards, mice, and printers.

If the cost of the equipment is not part of a research grant, start-up fund, fellowship, or other source of funds, the first step is to post a bid on the Psychology "wishlist". Bids are reviewed by the Psychology Computing Committee and if successful the equipment will be funded from the annual SHEFC allocation.

To order new computing equipment send an email request to psych.support at ed.ac.uk, and a copy to the PPLS finance office. The request should be a summary of the information needed to order the equipment, (see below). The IT staff can assist you in preparation of this information if necessary.

It is recommended that new desktop computers or laptops be based on the current "Select PC" configuration. The University periodically carries out a "mini-Tender" to select a supplier.

Both ordering and support is simplified for the standard "Select PC". The first step is to decide whether you wish to upgrade the specification of the computer, for example with more memory or storage. The Dell Premier website for upgrading the base configuration. Make a note of any upgrade options you want to add, and the upgraded price. Then to place the order send an email to psych.support@ed.ac.uk, with a copy to the PPLS finance office, containing:

  1. Your name, email address, and telephone number.
  2. The source of funds if not SHEFC, (eg. grant number).
  3. The quantity of the standard items you want to order, and the list of upgrade options (if any).
  4. The price, including VAT.

If the equipment is not the standard Select PC or laptop, please send the following information to place your order:

  1. The name of the distributor or supplier, and a fax number for orders.
  2. A quote reference number, part identification number, model number, or brief description sufficient to identify the particular equipment to be ordered.
  3. The unit cost, including VAT.
  4. The quantity and total cost, including VAT.
  5. The source of funds if not SHEFC, (eg. grant number).
  6. The name and email address of the end user.

After you have placed your order it will be checked and processed by the PPLS finance office. You will receive an email confirmation from the office at the time your order is sent to the supplier. If the order is for non-standard equipment you will also receive a summary of the order for you to confirm correct.

If there appears to be a delay, for example more than 3 working days between placing your order and receiving email from the School office, please get in touch with IT or secretarial staff in Psychology.

It is not possible reliably to estimate the time it takes for the supplier to deliver the ordered goods. However a week, or possibly two, is a reasonable guess.

When the goods arrive they are delivered to the Psychology Computing Support office, room G7. If the new equipment arrives in the mailroom please do not remove it, you will be contacted later to make arrangements to move the equipment to your room or lab. When the equipment arrives in your room IT staff will be notified and make arrangements to set up and test your new equipment.